IEEE International Conference on High Performance Switching and Routing
7–10 June 2021 // Paris, France

Authors

PREPARATION AND SUBMISSION GUIDELINES OF CAMERA-READY VERSION OF ACCEPTED MANUSCRIPTS

1. Submit your copyright form through EDAS.
 
2. Adding Copyright notice on your manuscript. Please add the copyright notice to the bottom of the first page of your manuscript.  Select the copyright notice that matches your paper:
 
2.1. For papers in which all authors are employed by the US government, the copyright notice is:
U.S. Government work not protected by U.S. copyright
 
2.2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
978-1-6654-4005-9/21/$31.00 ©2021 Crown
 
2.3. For papers in which all authors are employed by the European Union, the copyright notice is:
978-1-6654-4005-9/21/$31.00 ©2021 European Union
 
2.4. For all other papers the copyright notice is:
978-1-6654-4005-9/21/$31.00 ©2021 IEEE
 
Here is an example for latex users for the last category. You insert the following just before \maketitle.
\IEEEoverridecommandlockouts
\IEEEpubid{\makebox[\columnwidth]{978-1-6654-4005-9/21/\$31.00~\copyright{}2021 IEEE

\hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

\maketitle
 
3. Certify your final version via IEEE PDF eXpress and then upload the certified file as a camera ready via Edas.
   (a) Create an account on PDF eXpress.
   – Go to PDF eXpress https://ieee-pdf-express.org .
   – Click “New Users – Click here”.
   – Enter 52026X for the Conference ID, your email, and choose a new password.
   – You will receive a confirmation email.
   (b) Click the “Create New Title” button.
   (c) Enter the title and click the “Submit File for Checking or Converting” button.
   (d) Submit your pdf file (or your latex source files in a zipped folder).
   (e) If the format is compliant, you will receive the compliant PDF file by email. Else, fix your file and “Try Again”
 
4. Submit the Final Version. Upload the compliant PDF file (sent by PDF eXpress) in EDAS. Last, do not consider and neglect the following error message “The most common font size is 9.96 pt, which is smaller than the required font size of 11 pt” through EDAS if your PDF is certified by IEEE eXpress.
 
5. Register your participation. Registration an author is required for each paper. Please register using the “Full” category that corresponds to you as an author. There are only two modes (in person and remotly/virtually). For each mode, you may or not be a member of IEEE or ComSoc. Notice please that after 10th of May, the registration fee will be increased. The registrant author will receive a registration code by email. 

Guidelines for Providing Pre-recorded Video

Presentations will be pre-recorded and submitted as video files to be played during the conference in case there is a disruption with the live presentation. These files will be deleted by ComSoc post-conference. Instructions on how authors can submit their video files can be found below.

 

Requirement of Presence: Please note that the pre-recorded video will be used as a backup presentation, but authors are expected to give a live presentation. 

 

Deadline for video submission: May 28, 2021

Video length: up to 15 mins for regular and special papers and 7 minutes for short papers (shorter video is okay) and less than 500 MB.

Video resolution: up to 720p

Format: MP4 or MOV

Filename: Save your video file as {session}-{and-paper-number}-{presenter-last-name}.MP4  (example: I1-1-Liu.MP4 as in the conference program). The program will be published on the site by May 13th. So you can start preparing your video in the meanwhile.

Submission process: Share your file by either method:

  • Upload your video to your Google Drive or Dropbox and share your link with local co-chairs:
  • Please make sure that access to the link does not require a password.

 

VIDEO RECORDING TOOLS

There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

You can also use the two-step method covered below:

Create Voice Over Powerpoint: https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

Convert Voice Over Powerpoint to MP4:  https://www.youtube.com/watch?v=D8JV3w4TOVw

 

Tips for Recording:

  • Use as quiet an area as possible
  • Avoid areas that have an echo
  • Rooms should be fairly small
  • Use sound dampening with carpeting, curtains, furniture
  • Wired Internet connection recommended, but if unavailable, a strong Wi-Fi connection.
  • Good headset with a microphone close to mouth BUT away from a direct line of mouth to reduce “pops”.  Avoid using the default built-in microphone on the computer.
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation.  Make adjustments if needed.

Presentation Guidelines

Presentations will be held on a hybrid format, with remote and in-person authors and participants. Information about the platform broadcasting the event will be sent to you after the program is complete and posted in IEEE HPSR 2021 website. For remote presentations, we require that authors provide a pre-recorded video to be used as a backup presentation, but an author is still expected to perform a live presentation. Furthermore, the author must be available for questions and answers at the end of the presentation.

For the remote presentations, we recommend the following guidelines:
1. Record your presentation and make it available to your Session Chair. This presentation will be “played” by the Session Chair if the speaker connection fails.
2. Be available before the session starts and make your Session Chair aware that you are in online attendance.  You can send a private message to your Session Chair through the meeting platform.
3. Prepare your presentation and practice your presentation in the allowed time. We foresee that presentations may last at most 15 mins. Try to abide to the allowed time. The Session Chair will have the right to lock the microphones for authors not abiding to the time.
3. The Session Chair will moderate the Q&A phase of your presentation, mixing in-person and online comments at will.

For the in-person presentations, we recommend the following guidelines:
1. Be available before the session starts and make your Session Chair aware that you are in in-person attendance. 
2. Prepare your presentation and practice your presentation in the allowed time. We foresee that presentations may last at most 15 mins. Try to abide to the allowed time. The Session Chair will have the right to intervene for authors not abiding to the time.

3. The Session Chair will moderate the Q&A phase of your presentation, mixing in-person and online comments at will.